Tasks

Tasks are the core execution element within a flow in Enspace.

They represent what needs to be done, by whom, and how the activity should be carried out.

Each task is highly configurable, allowing for tailored experiences across different processes and teams.

What can be configured in a task?

Task action: The type of activity to be performed (e.g., fill out a form, review a document, etc.).
Assignees: Who should execute the task (users, roles, groups, etc.).
Response time: Define a deadline for task completion.
Success trigger: Configure what happens when the task is successfully completed.
Error trigger: Define what happens in case of failure or error during the task.
Execution conditions: Control when and how the task is shown or activated.

Below is a list of actions you can select when creating a task:

Action	Description
Form Fill	Displays a form to be completed with fields defined in the flow.
Send Email	Automatically sends customized emails to users or groups.
Confirmation	Asks the assignee for a simple confirmation like "Yes" or "No".
External API	Makes a call to an external API, enabling integration with other systems.
Complete Step	Marks the current step as completed, moving on to the next one in the flow.
Complete Flow	Ends the entire flow, indicating all necessary tasks have been executed.
Answer Question	Displays a question and collects a simple answer (e.g., yes/no or multiple choice).
Submit Response	Allows the user to submit a structured response to a previous question or form.
Generate Item Document	Automatically generates a document based on the current item’s information.
Internal Document Review	Requires review of a document generated or attached internally.
External Document Review	Requires review of a document submitted by external users or partners.
Use Integration	Executes actions through configured integrations (e.g., sign with DocuSign, send to CRM).
Send to Knowledge Base	Publishes the content or document to the organization’s Knowledge Base.
Internal Review + Field View/Edit	Combines internal document review with the ability to view and edit flow fields.
Approve	Presents an approval task with options like "Approve" or "Reject", used in decision-making.