Temporary Absences

Register absences and keep operations running

Temporary absences allow you to register periods in which a member will be unavailable — such as vacations, leaves, or other types of time off. During the absence, the system automatically shares the responsibility of the member’s tasks and items with the defined substitutes.

The absence does not suspend access to the workspace. The member can still access and interact with their tasks normally if they choose to.

How to access

Absence configuration is done through the Member Details modal:

Any member can configure their own absence. Members with management permissions can also configure absences for other members.

How to configure an absence

When creating an absence, fill in the following fields:

• Name — absence identifier (e.g., "Vacation", "Maternity leave", "Medical leave").
• Description — additional information about the period (optional).
• Start date — when the absence begins. The system automatically activates the absence on this date.
• End date — when the absence ends. When this date is reached, tasks automatically return to being exclusively assigned to the original member.
• Substitute responsible members — one or more members who will take over responsibilities during the period. Substitutes inherit the same permissions the absent member has over affected tasks and items.

What happens during the absence

When an absence is active:

• All tasks and items under the responsibility of the absent member become shared responsibilities with the defined substitutes.
• The original member remains assigned — substitutes are added, not replacements.
• If the absent member accesses ENSPACE during the period, they can still interact with their tasks normally.
• Substitutes do not receive automatic notifications that they have been assigned. They must be informed directly.

When the end date is reached, shared responsibility is automatically removed and tasks return to being exclusively assigned to the original member.

Edit or cancel an absence

Absences can be edited or canceled at any time — even while active. When canceled, shared responsibility with substitutes is immediately removed.

You can create as many absences as needed for the same member, including scheduling future absences in advance. Only fixed-period absences (start and end dates) are supported — recurring absences are not available.