Document Stamp

Add official stamps to your documents

A stamp is a feature that allows you to automatically apply a visual mark to PDF documents generated by ENSPACE. It can be used to identify responsible parties, validate documents, or include institutional markings.

The stamp is an image applied at the moment the PDF is generated. It appears on all pages of the document and, once applied, cannot be removed.

A stamp is a visual mark — it does not replace a digital signature, which is a separate feature configured in Special Fields.

Types of stamps

• User stamp — uses the stamp configured individually in each member’s profile. When a member completes a task that generates a document, their stamp is automatically applied.
• Single stamp — a fixed image defined directly in the flow task configuration. All documents generated by that task receive the same stamp, regardless of who completed it.

Stamp image

The image used as a stamp must follow these specifications:

• Accepted formats — PNG, JPG, or SVG.
• Transparent background — recommended for better visual integration with the document.
• Dimensions — maximum allowed size is 80x80px. Larger images will be automatically resized.

Sizing

When configuring a stamp, you define how the image size will be handled:

• Automatic — the system resizes the image up to 80x80px, preserving its original proportions.
• Custom — allows you to manually define width and height within the 80x80px limit.

Positioning in the document

The stamp can be positioned in one of the four corners of the PDF:

• Top left
• Top right
• Bottom left
• Bottom right

The position is defined during configuration and can be previewed before saving.

Where to configure

The stamp is configured in two places, depending on the type:

• User stamp — configured in the Member Management area, within each member’s details. For it to work, the custom stamp option must be enabled in the workspace system settings (Settings > System > Additional Settings).
• Single stamp — configured within a flow task, in the Action tab, by enabling Generate PDF and then Insert Stamp. See the Flow documentation for more details.

When to use

Stamps are recommended for:

• Validation of internal documents
• Visual identification of the responsible party
• Institutional markings on official documents generated by the workspace